“Fairness, Transparency, and Accountability — The Foundation of Trust.” 

1. Grievance Redressal Process

Process:

• Employees may raise concerns related to workplace issues, harassment, discrimination, or policy violations.

• The grievance must be submitted in writing or via official HR email (hr@yoimedia.com).

• The HR Department will acknowledge receipt within 48 hours and initiate a preliminary review.

• The Internal Grievance Committee (IGC) will conduct a fair, confidential inquiry.

• Resolution will be communicated within 7–10 working days, depending on the nature of the issue.

Confidentiality:
All grievance proceedings remain confidential. Retaliation or discrimination against complainants is strictly prohibited.

2. Disciplinary Procedure

Stages of Disciplinary Action:

1. Verbal Warning: For minor infractions or first-time offenses.

2. Written Warning: For repeated violations or serious misconduct.

3. Final Warning / Suspension: In cases of continued negligence or breach of company policy.

4. Termination: For severe, deliberate, or repeated policy violations.

Common Causes for Disciplinary Action:

• Misconduct, insubordination, or disrespect toward colleagues.

• Breach of confidentiality or misuse of company property.

• Unauthorized absences, tardiness, or poor performance.

• Violation of IT, internet, or social media policies.

3. Grounds for Termination

Immediate Termination (Without Notice):

• Theft, fraud, or embezzlement.

• Data leakage or misuse of confidential information.

• Harassment, discrimination, or violence at the workplace.

• Substance abuse or intoxication during office hours.

• Any activity that damages the company’s reputation or endangers its security.

Termination with Notice (30 Days):

• Unsatisfactory performance or repeated violations after warnings.

• Violation of client contracts or ethical standards.

Exit Procedure:
Upon termination or resignation, employees must complete all exit formalities outlined in section 10.4.

4. Exit Formalities & Clearance

Process:

1. Submit resignation letter with 30-day notice.

2. Return all company property (laptops, ID cards, documents, credentials).

3. Complete handover form and obtain sign-offs from department heads.

4. HR will issue a Final Clearance Form (FCF) confirming settlement of dues.

5. Experience Certificate & Relieving Letter will be issued within 10 working days post-clearance.

5. Policy Enforcement & Legal Standing

Compliance Assurance:
All employees are expected to read, understand, and comply with YOI Media’s policies and guidelines.

Legal Binding:

• These policies are governed under the Indian Labour Law and relevant State regulations.

• YOI Media LLP reserves the right to amend, revise, or update the policies at any time.

• All employees are notified via internal communication channels before any policy update takes effect.

Violation of Policy:
Non-compliance may result in disciplinary action, termination, or legal proceedings — depending on severity.